Privacy Policy
The Ukrainian Arts Council of the Australian Federation of Ukrainian Organisations
Last updated: 15 April 2026
1. Introduction
The Ukrainian Arts Council of the Australian Federation of Ukrainian Organisations (“we”, “us”, or “our”) is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and disclose personal information in connection with our website and newsletter subscription service.
Our website is operated using WordPress and we use HubSpot to manage our newsletter sign-up forms. By subscribing to our newsletter or using our website, you agree to the practices described in this policy.
2. Who We Are
The Ukrainian Arts Council
Website: https://ukrainian-arts.afuo.org.au
Email: ukrainian-film@afuo.org.au
For any privacy-related queries, please contact us at the email address above.
3. What Information We Collect
3.1 Information You Provide Directly
When you subscribe to our newsletter via our HubSpot form, we collect:
- Your first and last name
- Your email address
We only collect what you voluntarily provide. Subscription to our newsletter is entirely optional.
3.2 Information Collected Automatically
When you visit our website, certain technical information may be automatically collected by WordPress and third-party tools, including:
- IP address
- Browser type and version
- Pages visited and time spent on the site
- Referring URLs
- Device and operating system information
This information is used for website analytics and security purposes and is not used to identify you personally.
4. How We Use Your Information
We use the personal information we collect for the following purposes:
- To send you our newsletter, including updates on film screenings, events, and festival news
- To manage your newsletter subscription preferences
- To respond to enquiries you send us
- To monitor and improve our website performance and user experience
- To comply with our legal obligations under Australian privacy law
We will not use your information for any purpose that is incompatible with the purpose for which it was collected without your prior consent.
5. Use of HubSpot
We use HubSpot as our customer relationship management (CRM) and email marketing platform. Your name and email address are stored within HubSpot’s systems when you subscribe to our newsletter.
HubSpot stores data on servers that may be located outside Australia, including in the United States. HubSpot complies with applicable data protection frameworks. You can review HubSpot’s Privacy Policy at: https://legal.hubspot.com/privacy-policy
By subscribing to our newsletter, you acknowledge that your data may be transferred to and stored by HubSpot in accordance with their privacy practices.
6. WordPress and Third-Party Services
Our website is built on WordPress and may use plugins or services that collect data independently. These may include analytics tools, security plugins, or performance services. We take reasonable steps to ensure any third-party services used on our website comply with applicable privacy standards.
We are not responsible for the privacy practices of external websites linked from our site. We encourage you to read the privacy policies of any third-party sites you visit.
7. Disclosure of Your Information
We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following circumstances:
- With HubSpot, as our email marketing service provider, solely to deliver our newsletter
- With WordPress hosting and plugin providers as necessary for website operation
- Where required or authorised by Australian law, including in response to a court order or regulatory requirement
- To protect the rights, property, or safety of the Ukrainian Film Festival, our subscribers, or the public
8. Data Retention
We retain your personal information for as long as you remain subscribed to our newsletter, or as required by law. When you unsubscribe, your email address and name will be removed from our active mailing list. Residual data may be retained in backup systems for a limited period consistent with our data management practices.
9. Your Rights
Under the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs), you have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate or out-of-date information
- Withdraw your consent and unsubscribe from our newsletter at any time
- Complain about how we handle your personal information
To unsubscribe from our newsletter, click the “Unsubscribe” link at the bottom of any email we send you, or contact us directly at ukrainian-film@afuo.org.au.
To access or correct your information, or to make a privacy complaint, please contact us at ukrainian-film@afuo.org.au. We will respond to your request within 30 days.
11. Security
We take reasonable steps to protect the personal information we hold from misuse, interference, loss, and unauthorised access, modification, or disclosure. Our website uses industry-standard SSL encryption. However, no method of internet transmission is completely secure, and we cannot guarantee absolute security.
12. Cookies
Our WordPress website may use cookies to improve your browsing experience. Cookies are small text files stored on your device. You can control or disable cookies through your browser settings, though this may affect some website functionality. Our newsletter emails may also use tracking pixels to measure open rates and engagement.
13. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will publish any updated version on our website with a revised “Last updated” date. We encourage you to review this policy periodically.
14. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us:
Ukrainian Film Festival
Email: ukrainian-film@afuo.org.au
Website: https://ukrainian-arts.afuo.org.au